This support solution explains how to configure SELECTserver to prevent activation of a product unless a license is checked out using the Product Activation Wizard or License Management Tool. This article does not explain how to restrict your usage to avoid Quarterly Term Licenses. For more information regarding avoiding Quarterly Term Licensing this article.
By default SELECTserver is configured to accept usage collected and transmitted by client workstations. Workstations typically transmit usage once a day if communication is possible. This system provides access without checking for license availability since real-time communication with SELECTserver is not a requirement. Consequently, license overuse can become a concern. To help limit license overuse, SELECTserver can be configured to require the "checkout" or assignment of a product license to a client workstation for a specified period of time.
Important: For users of SELECTserver OnLine, Bentley's licensing solution over the Internet, a Bentley login with the Site Administrator role is required to complete the steps below.
When usage is restricted to checked out licenses only, products will not activate unless a license is checked out first. However, most Bentley products will still function in disconnected mode for up to 30 days without a license. Consequently, this setting alone is not sufficient for limiting usage. A change in workflow is needed to address this. What the setting does address is the simultaneous usage of licenses in excess of those owned if the following suggested workflow is used.
As mentioned above, simultaneous (i.e. concurrent) usage of licenses in excess of those owned is prevented if engineers use the suggested workflow.
For users of Bentley's hosted SELECTserver, selectserver.bentley.com, a round-up rule introduced in Q2 2016 eliminates usage overlaps that could occur when checking in a license from one machine and immediately checking it out on a different machine. The "How is usage calculated" section in the following FAQ provides further details. Users of a deployed SELECTserver should still exercise extreme caution since usage is calculated by the number of machines that used a license in a calendar hour, for example 11:00 - 11:59. When in doubt, wait until the next hour or migrate to Bentley's hosted SELECTserver.
Bentley's SELECT Open Access program provides unlimited access to the majority of Bentley's portfolio, much like the Enterprise License Subscription often used by large organizations. Because license access is unlimited, however, all products show with a quantity of 500, breaking step 2 in the suggested workflow above. To compensate, SELECTserver's Checkout Restrictions feature can be used to specify license quantities available for checkout. Please perform the following steps:
Once the license quantities have been adjusted to owned quantities using the steps above, the suggested workflow above will work as expected.