License Alerting allows administrators and co-administrators to configure an alert when a certain number of application licenses are being consumed at the same time.
All of the settings apply only to the country that is selected at the top of the page. Alert settings must be individually configured for each country.
These settings apply only to product versions that are licensed through Subscription Entitlement Service. Applications that are checked out are counted in the alert threshold.
Individual Applications
To configure License Alerting for individual applications, navigate to the Applications and Services page in the left navigation menu.
Find the application whose alerting you would like to configure in the list. Click on the License Alerting link underneath the Modify Alerting header to open the License Alerting page for that application.
On the License Alerting page, click the 'Enable Alerts for this application' checkbox. This will open additional settings. Click the 'Save changes' button to save your configuration.
User Settings
If this is checked, then users must have an internet connection* and be signed into the Connection Clients to use Bentley applications.If this is not checked, users will be able to use Bentley applications offline which may result in the license threshold being exceeded.
*If User sign in is required, users that do not have an internet connection will not be able to start their Bentley applications. Even if an admin unchecks this box, they will still not be able to start the application until the machine has connected to the internet to get the new policy. In this scenario, the only way for an offline user to start their Bentley application is if an admin creates a checkout and walks the policy file over to the user's machine.
When a user receives an alert, it has a default message indicating that the license threshold has been reached. You may use the Customize User Alert Messaging link to create an additional custom message. For example, you may indicate the license threshold or suggest a person at your organization to contact.
Administrator Notifications
These settings apply to all Admins and Co-Admins.
Click the 'Notify Administrator when a user acknowledges the use of a Term License' checkbox to enable Administrator Notifications for when the alert threshold has been reached..
All Applications
Navigate to the License Alerting (All Applications) menu item in Entitlement Management.
The Exceptions table lists all of the applications that have had alerting configured. You may quickly identify and change these by clicking on the hyperlinked Application Name.
Frequently Asked Questions
Can I set notifications specifically for me?
The Notification settings are set for all Admins and Co-Admins at your organization. You cannot make settings for only yourself.
If I enable Alerts, does that guarantee we won't use a Term License?
Not necessarily, but the alerting service can significantly decrease the chance if configured properly. These settings will decrease the chance of consuming a Term License