There are two reasons for checking out a license.
1. You are a Non-SELECT user and License Check-Out is required in order to activate.
Check out interval for a Non-SELECT user is defaulted to 365 days
2. You are a SELECT user with limited or no internet/network connection.
Check out Interval for SELECT users can be changed to any interval less than 365 days, see https://communities.bentley.com/products/licensing/w/licensing__wiki/12521/selectserver-online-maximum-checkout-interval-default-value-changed-to-2-days
From the client computer, you can manage the license check in and out from the License Management Tool.
Depending on the version of the License Management Tool installed with your application will determine what you see when you first launch the tool. In the earlier versions, you are automatically placed into the License Checkout screen, in new versions you have to click on the License Checkout Tab.
08.09.xx.xx and older
08.11.xx.xx and newer
Once in the License Checkout dialog:
a. Highlight the product in the top box.
b. Select a Check Out Expiration Date from the drop down. A license can be checked out up to the expiration of the SELECT Contract, or up to 5 years if the site is Non-SELECT.
c. Click the CheckOut Button.
This will launch the Checkout Settings dialog Box, in the Checkout Settings Dialog:
a. Enter your Email Address.
b. Enter the version number, if it did not auto-populate.
c. Click OK.
You should receive a message stating the Checkout was successful. Click Ok.
Then the Checked-Out license will move to the bottom box.
1. The Checked-Out license will appear in the bottom box.
2. Highlight the product in the bottom box.
3. Click CheckIn.
After 365 days the license can be issued again for another 365 days.
Admin Check In and Out Instructions for XM and Higher