What's New in Bentley's IMS and User Management?

Week of April 21st, 2023

• Improved UI-Added ability to approve Practitioner License Administrator from Pending Approval page.
• Improved UI-Fixed User Approval functionality in Pending Approval page.
• Improved UI-Fixed issue for Logout button which was broken when user names were too long.
• Improved UI-Creation of global entitlement groups supported.
• Improved UI-Data passed through bulk Operations will trim spaces.
• Improved UI-Fixed issue with verification of claimed domain.

Week of February 24th, 2023

• Improved UI – Removed "Owned On" column of Domain Management page where domains are not owned
• Improved UI – Fixed issue for Bulk Operations>Add Users "Sample File" showing incorrect data
• Improved UI – Deployed region now shown in footer
• Improved UI – Layout and accessibility improvements
• Improved UI – Group Sync manual update UI improvements
• Improved UI – Sudan added to selectable countries lists
• Improved UI – Feedback messages improved in Bulk Update
• Numerous backend improvements to prepare for Virtuosity workflows
• Resolution to issue where account admin sorting on Country and Region was not working as expected
• Security and stability enhancements

Week of September 29th, 2022

• Improved UI – Entitlement country should default back to the old country in case the new changed country is not in the Entitlement list or does not exist
• Improved UI – Better error handling when only required fields are imported in QA
• Improved UI – Better  message displayed in email in QA
• Improved UI – User's role is no longer removed if Roles column is not present in the uploaded file in QA
• Improved UI – Better error handling when updating roles come up for certain users having 'Learn Student' Role in QA.
• Improved UI – Profile button in ProfileAdmin page now renders loading screen
• Improved UI – Better search functionality UI in QA
• Improved UI – More appropriate message for UserName Field
• Improved UI – Modal windows now close after pressing submit for group/role modals
• Improved UI – First Name and Last Name text boxed now get disabled when Search is in Progress
• Improved UI – Bulk operations won't fail for stripped down version of upload file
• Improved UI – Submit button is no longer enabled even when there are no changes when Roles/Groups are assigned to a user
• Improved UI – Better support for company and middle name
• Improved UI – History icon no longer appears green
• Improved UI – All of an ultimate's reference IDs are now displayed
• Backend improvements to Create User and Managing Fulfillment Contacts in the profileAdmin page.
• Backend improvements to regression testing
• Backend improvements for AuthorizeAccountID in the UserController.
• Backend improvements to improve non-bulk updates workflow and set limits
• Resolution to issue where a field was not getting auto populated for non Superadmin Bentley colleagues
• Resolution to issue where user remains in entitlement group if UserProfile page opened in a new tab first
• Resolution to issue where Admin unable to remove users with non existing IMS role
• Resolution to issue where bulk header validation comparison failing
• Resolution to issue where internal error occurred error appears when updating users
• Resolution to issue where Fulfillment Contacts page's typeaheads are not re-sizing to fit content
• Resolution to issue where Fulfillment Contact add button height increases with longer strings
• Resolution to issue where certain users are getting 414 error on hitting 'Manage Email Subscription' button
• Resolution to issue where user is removed from the organization logging of removal of Groups/Roles is not captured, logs of previous groups assignment is also lost
• Resolution to issue where updates were failing when spaces were not getting trimmed, if present in the fields
• Resolution to issue where the data is not captured if Profile fields of user are blank
• Resolution to issue where the account name is still displayed in their UserProfile page when a user is deleted via users tab
• Security and stability enhancements

Week of July 29th, 2022

• Improved UI – "Support View" changes for Bentley colleagues with On-Behalf Of or Super Admin roles
• Improved UI – MFA enhancements
• Improved UI – Resolution to issue where Sessions timeout improperly
• Improved UI – Secondary login alias changes
• Improved UI – Misc. enhancement to improve User Management experience for customers and Bentley support teams
• Improved UI – Support loading more data in "Audit View" for admins
• Improved UI – Improved sorting by lastLoginDate for admins
• Improved UI – Profile admin events now audited
• Improved UI – Improvements to Account/Organization Edit page
• Resolution to issue where UM won't complete searches in large accounts
• Security and stability enhancements

Week of April 29th, 2022

• Improved UI – Company Name field is now seen before the Office field when user visits his profile page.
• Improved UI – Adding default text when user has no roles or groups In user Profile Page.
• Improved UI – Added ability to whitelist ultimate’s for Learn team for not locking users when they are deleted from User Management.
• Improved UI – User Export now allows customizable fields in User Management.
• Improved UI – Added support for Company and Middle Name throughout IMS
• Resolution to issue where a message comes up that Groups has been updated when admin tries to change the Entitlement Country for a user on the Profile page
• Resolution to issue where Middle Name for a user was not getting saved.
• Resolution to issue where changing user Profile Country was changing Entitlement Country.
• Resolution to issue where Last Login Date had inconsistent behavior when filtering by time.
• Resolution to issue where users were not being removed from Entitlement Groups when their Entitlement Country changed
• Resolution to issue where UI header validation does not validate presence or required columns for Bulk Operations -> Update Users.
• Security and stability enhancements

Week of March 4th, 2022

• Improved UI - Improved page load speed in User Management for accounts that have large number of users
• Improved UI - Added GMT offset timezone for the Last Login Date field
• Improved UI - Changed "Country" to "Profile Country" in User Profile page and in "Add User" section under User Management.
• Improved UI - Made Communication flag optional for selected organizations when new user is created from User Management
• Profile Admin page improvements (Note:only visible to Bentley admins)
  • Improved UI - Added GMT offset timezone
  • Improved UI - UI changes in Profile Admin to limit the whitespace
  • Improved functionality - Save button will now only be enabled if there are any changes made
  • Improved functionality - Search by UltimateRefId added to Account Tab
  • Improved functionality - Validation now happens from Server side for any changes made
  • Resolution to issue where if space was present in the beginning or end of the email id, Service Identity user was not getting created
• Security and stability enhancements

Week of January 21st, 2022

• Improved UI - Changed "Session Timeout" image
• Improved UI - Added new group type label in UM to replace current Federated type with AD-Synced
• Improved UI - when choosing multiple users on User Management
• Improved functionality - Allows Account Admin to assign Account Admin role
• Resolution to issue causing an infinite loop of requests when opening Bulk Update User modal
• Resolution to issue where clicking the checkbox to select all roles in Modify Roles modal in User Management would also select disabled roles.
• Resolution to issue where searching with Ultimate’s with too many users timing out in User Management.
• Resolution to issue where Pending Approval page was not functioning properly
• Security and stability enhancements.
• Changes made from Profile Admin page/SuperAdmin (internal to Bentley):
  • Resolution to issue where the FC flag (global or local) does not get removed when the user is made unaffiliated from profile Admin.
  • Resolution to issue where the filter for 'Invite User(s): False' is getting set for a SuperAdmin/On Behalf of
  • Resolution to issue where a hidden, trailing white space resulted in no search results.

Week of October 29th, 2021

• Improved UI - clicking items on the left side panel of User Management will now open in a new tab.
• Improved UI - clicking View User and Edit option will open details in a new tab.
• Improved UI - removed option to filter for only Invited Users when none are present in the account.
• Enabled auditing for users who are approved or rejected from the "Pending Approvals" tab in User Management.

Week of October 15th

• Added a new "What's New" button/link to left navigation side bar in User Management
• Improved invited user identification with new "Invited User" icon
• Improvement to allow spaces in the phone number field for user Profile page
• Improvements to include communication email in csv export/import for allowed ultimates
• Improvements to allow add audit capabilities for Pending Approvals page
• Improvement to limit Admin Role users only to add co-Admins, not Admins
• Improved filtering in UM table to show only invited users and removing the toggle bar for searching invited users
• Resolution to issue where loading of Pending Invitation Empty Email Breaks screen
• Resolution to issue where filter feature was not working correctly in User Management
• Resolution to issue where where Sidebar does not fill the full height in long pages
• Resolution to issue where correct user count of invited users in User Management was not displayed
• Support added for translations in User Management
• Security and stability enhancements

Week of September 10th

• Improvements to making IMS Role information icons more descriptive
• Improvements to Bulk Operations>Export User making it also export 'User Management' Group data.
• Improvements to "Unaffiliated user" invite workflow where admin can invite an unaffiliated user to join his organization.
• Improvements to differentiating/filtering "Invited Users" in UM
• Improvements to OTP adapter for new user registration workflow from specific applications
• Resolution to issue where Federation icon was not showing for all users.
• Resolution to issue where Profile page Entitlement country shows a loading state in cases when there is more than one entitlement country (in Edit mode.)
• Resolution to issue where communication language would not show up in non-edit mode for certain languages.
• Resolution to issue where similar roles were not aligned together.
• Resolution to issue where Internal Server message is seen when users are updated in User Management>Bulk Operations.
• Increased the default number of users seen in the User Management page under Users tab from 10 users to 25.
• Enabled display of user's Creation Date in User Profile page.
• Removed "Migrated users information block" from User Management page>Users tab.
• Feature enhancement - Now maintains search state when one goes back to User Management page after a search
• Changed the text for tooltip from 'Assign Groups 'to 'Assign/Modify Groups'

Week of Aug 27th

• Enabled Sync Pipe to update AccountName
• Replaced *.bentley.com certificate
• Enabled "bentleyLastRefreshToken" in LDAP schema

Week of Aug 20th

• Security and stability enhancements

Week of August 13th

• Planned upgrade of Ping Federate servers from 10.0.3 to 10.3.0 on Thursday, August 19th at 5:30 PM EST. No customer down time is anticipated. Please notify Drew Brune or Chris Carter immediately if you suspect any issues were caused by this upgrade.

Week of July 23rd

• Improvements to entitlement sync pipes between Ping and IMS
• Upgrading STS Kit to enable improvements to token delegation
• Background improvements to "Last Login Date" UI
• Resolution to premature session terminations
• Improved federation activations via improved policy load times
• Security enhancements

Week of July 16

• Improvements to Bulk Operations for adding and updating Groups. Users can now add new Groups and also update existing groups with this feature:
  
• Bulk Operations>Export User list will now populate User Management groups.
• Group Description set as a mandatory field when a group is created from User Management>Groups Tab>Add Group
• Improvements to communications sent when Bulk Operations>Update Users is performed
• Two new fields are now added to User Profile page: ‘Office' and 'Department'
• Role descriptions have been added for those roles that did not have any description
• Fixed issue where Fulfilment Flag was not showing up for cases where switching was done from Global Fulfillment Contact to Local Fulfillment Contact and vice-versa
• User level logging and histories available to Bentley admins:

• New Account tab added to Profile Admin page for Bentley Administrators from where the name and entitlements for an Organization/Account can be updated
• Feature added in Profile Admin page under Domain Lookup tab for Bentley Administrators that enables them to own/un-own a domain against an ultimate
• Security improvement - when a user is deleted from User Management it locks that user
• Security enhancements

Week of July 9

• Feature enhancements for new LDAP attribute handling
• Enabled Debug Level Logging for enhanced troubleshooting capabilities
• Fixed UI for Domains names being cut off in Edge/IE
• Fixed issue where roles were not showing for non admin users in profile page
• Update of Help Link for User Approvals Page
• Fixed issue where a GUID appeared in the communication email on Profile Admin page
• Fixed issue where users with IMSProfileView role were getting a 404 Error when visiting the profile admin page
• Improved experience on Profile Admin page where previous user details were seen when searched for a user that does not exist.
• Global Fulfillment contact flag enhancements when the user was un-affiliated from User Management.
• Enhancements to Relying Party editing
• Security enhancements

Week of June 25

• Added "Office" and "Department" attributes to federation token schema
• Security enhancements

Week of June 18

• Enhanced Bentley Frames SAML2 SP Connection and created template for future implementation. All future implementation will be done via IMS API’s
• Projectwise Deliverables Management user synchronization - any users added to Deliverables Management (by customer's PWDM admins) are now reflected in IMS
• Security enhancements

Week of June 11

• Added a new JAR file to the Sync servers to allow for accurate sync function

Week of June 4

• Enhanced application support via updated OIDC consent template

Week of May 28

• Enhanced country code management

Week of May 14

• Enhanced WS-Fed Connection property implementation
• Fixed issue where Global Fulfillment contact flag was showing up even when the user was un-affiliated from User Management.
• Improved event logging to preserve disk space and for 6 month log retention policy

Week of May 7

• Security enhancements

Week of April 30

• Updated password length requirements UI

Week of April 23

• UI improvements to Roles listing in User Management (now alphabetical)
• Pointed Help link to Communities page for respective tabs within User Management
• Added User error messages not handled in UI
• Fixed UX issue where notification emails was not getting sent after bulk operations
• Fixed UI issue when adding users to certain ultimates

Week of April 9

• Added Alerts when Admins try to remove their own role from User Management
• Improved handling of unaffiliated users in User Management
• Group Delete functionality restored for some ultimates
• Fixed the left navigation side bar UI on Profile Admin page

Week of March 12

• Fixed issue where user selection is not cleared once they are assigned Roles/Groups from User Management
• Added Entitlement Country option to bulk import
• Fixed refresh issue in Profile Admin for case where once email change/account change is saved, changes were not seen till user is again searched
• Added validation of user email address by domain when adding user from User Management
• Improved message displayed when last FC user is tried to be deleted
• Fixed issue where Non friendly user message comes if email beginning with space is present while adding new user
• Added Group column in Users tab
• Added ability to filter locked users in User Management
• Added Username field on the User Profile page for users who have different email and username
• Add Bentley communication email to Profile Admin screen
• Restored "Clear All" button under modify roles
• Improved message when admin tries to update a user with existing email in email/username field
• Added new feature for Bentley admins to move users between ultimates

Week of March 5

• Improved notification emails sent for Pending Approval and Bulk Import
• Removed "IT Support Staff" role from admin interface
• Fixed issue where Entitlement Country took the same value of Profile country in Profile page

Week of Feb 19

• Fixing issue on Search bar appearing in Global Fulfillment Contacts table after removing a user
• Added Global Fulfillment Contact search displayed above the global FC list
• Improved Password Reset URL

Week of February 12

• Changed display message when Admin attempts to delete a FC user from User Management
• Fixing text changes on Unsubscribe page
• Columns made resizable in User Management in Users tab
• Fixed issue where ‘Delete User’ button is seen enabled for Bentley Admin with ProfileAdminView role
• Enabled Username Change via Bulk Upload
• Fixed issue where Pending Approval fails for users with "&" symbol is in the name
• Fixed issue where Bentley Logo is not loaded in notification received by newly added user
• Changed the long URL in the email template that new user registered from UM.
• Improved Profile admin for user search the does not clear old results
• Improved where FC status was not removed when FC user was removed from one ultimate and added to another ultimate
• Improved Profile Admin page where changes for password or Email verification does not show updates until refresh is done
• Improved ProfileAdmin page where Notifications don’t fade away when user is deleted, or same password is set for user
• Improved message when un-owned domain is searched in Profile Admin

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