I am working on a project submittal in District 4 and spoke with Joseph Williams about the usage of a portfolio pdf in a digital delivery submittal. This process is especially helpful when there are a large number of PE's signing the plans. Below are some notes I took on the conversation. I just wanted to start a discussion on this method and try to show how to do it and the merits of doing so.
This is going to be a tough sell. It is arguable that the process could be streamlined a bit for the revisions but we may have to wait until better tools are developed by Adobe.
If we had the ability to sign multiple PDF’s at the same time an alternate version of this could be a Portfolio with each sheet as a separate PDF. Harkening back to the time of Electronic Delivery!
Yes I think the issue is that when a PE signs a pdf, they are signing the WHOLE pdf. That is probably the reason for the signature sheet. I think this method could be useful when there are many component sets that are only signed by one PE. That way they can sign just that set and there is no need for them to be involved with the signature sheet.
But plan sets that have multiple PE's signing is more difficult, especially when there are random sheets by different PE's in the middle of a long line of sheets for another PE. The signature sheets is needed here, but just for that component.
At the very least, you can limit the number of PE's signing one pdf and hopefully avoid the issues of having to track everyone down again if one person needs to make a change. Changes right before submittal always happen and its easier to get just the PE's in that particular component to sign as opposed to every PE in the whole project.
Just something to consider. I guess some folks in DOT are already doing this for their internal projects.
Zachary Billings, P.E.
Senior Roadway Engineer (Licensed in FL and MI)
CONSOR Engineers, LLC
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