Group and User List Membership

Group and User List Membership

Groups and user lists are two different ways of grouping users together in the datasource.

Groups are typically created by the administrator as a way to group together users who need the same access rights to folders and documents. Once a group is created, you can then assign that group permission to a folder, rather than assigning each user permission to the folder, one at a time.

User lists provide a way to group together users, groups and also other user lists. There are two types of user lists: access lists and mailing lists. The administrator will create an access list to group together users, groups and other access lists that need the same access rights to folders and documents. The administrator will create a mailing list (also referred to as Global Address Books) to group together users with email addresses, groups, and other mailing lists, so users with email addresses can send and receive messages using Messaging Services in ProjectWise Explorer.

The membership of groups and user lists could previously only be managed from ProjectWise Administrator, but now can also be managed from ProjectWise Explorer, using the new User / Group Management dialog, which opens when you select Tools > User Management.

The user you are logged in as must be an owner of a group in order to manage its membership and ownership; however you are not required to be a member of the group to be an owner of it. For any group of which you are an owner, you can add users to the group, and you can also designate other users to be owners of the group (a group can have multiple owners). You can also add a group to a user list, provided that you are an owner of both the group and the user list.

Note:

• The version of the ProjectWise Integration Server you are connecting to must be ProjectWise V8i (SELECTseries 3), in order to fully use the controls in the User / Group Management dialog.
• If the user you are logged as is a member of the Administrator group and the version of ProjectWise Integration Server you are connecting to is ProjectWise V8i (SELECTseries 1) or (SELECTseries 2), then the controls in the dialog will be read-only.
• If the user you are logged as is NOT a member of the Administrator group and the version of ProjectWise Integration Server you are connecting to is ProjectWise V8i (SELECTseries 1) or (SELECTseries 2), then the dialog will not open if you select Tools > User Management.
• If an owner of a group is not also a member of the group, then that user will not be able to see any folders and projects to which the group is assigned, when using User/Group Management dialog.
• The user you are logged in as must be the owner of a group, to manage it. Any group you select which you are not the owner of will display the text “Current user has no access to the list.” in the Available and Assigned lists.