In the commercial world CAD/IT Managers and consultants are widely available to set up software applications to suit the requirements of companies and their projects. This kind of support is generally not available to student groups or academic institutions (at the specialised application level anyway).
Here is one possible approach to a minimally technical configuration for a group project. The example uses AECOsim Building Designer V8i but would apply equally well to MicroStation or other Bentley applications.
This example assumes:
Open AECOsim Building Designer, look at the lower right corner of the Initial Open dialog, select GroupProj01 from the project pop-down list:
This will open AECOsim Building Designer in the synchronised Dropbox folder. All project files for sharing should be stored in the synchronised folder.
All participants can control how file are shared. For instance the group leader may wish to share site survey or other files as read-only for referencing. Group Members can store Work in progress files in folders that are not shared.
In most commercial settings Bentley applications are set up with a workspace stored on a network location accessed by all users of the system. This would also be possible using a cloud service but is unnecessarily complex in the context of short academic projects.
In the scenario described above only project data files are shared via the cloud. In the standard AECOsim Building Designer project structure we include folders for shred project resources, cell libraries for instance. When a cell library is created for the project, create, or once created, move it to E:\Dropbox\ProjectData\GroupProj_01\support\dataset\cell. This is a location where AECOsim Building Designer will look for cells. As this is within the synchronised folders, a new cell library will be available to the whole group once synchronised.