Audit Trail - track users opening Documents

Hi Alistair,

-About tracking users whose opened documents, have created an enhancement for this issue.
-Some features that are audited will not appear in the UI. For example, when a user logs into the system and logging is enabled to track that, an entry will go into the audit table, but not against the persons audit history within the UI.
If you want to retrieve that info you will need to run some reports on the database.

Regards,
Sagar

Morning Sagar

Many thanks for the information.

I looked in the database and was able to create an Audit query that displays the "Logged In" action...Fantastic!

However, I am not able to see anything that allows me to record the "user opening a document"...i.e. if the user logs into eB and opens Document 123 to read the content, is there a way to record this action and its date/time stamp?

Thanks, Alistair

Morning Sagar

Many thanks for the information.

I looked in the database and was able to create an Audit query that displays the "Logged In" action...Fantastic!

However, I am not able to see anything that allows me to record the "user opening a document"...i.e. if the user logs into eB and opens Document 123 to read the content, is there a way to record this action and its date/time stamp?

Thanks, Alistair

Alistair,

There is not a specific audit action at this time for viewing a file that is part of a document, obviously there are audit actions for checking out/in. Adding auditing on the file viewing is on our roadmap to add in a release we are targeting for mid 2015.

HTH,

John

Hi John,

Following on from this - was this change ever implemented?

In the Audit Details section on a document when you audit a file being Checked Out or Checked In - it is listed under Changed with the below description:

Instead of this - under the Checked Out/In section is it possible to list the name of the file that has been Checked Out/In, along with the date and time?

Thanks

Hi Mitch,

I am using eB 15.6.1 with HF 375, and found below options:

So that gives me Date and Time I checked out which file.

Thank you for the reply Manav.

Do you have a similar function for Checked In as well?

Thanks,
Mitch

Hi Mitch,

Through eB Web, Check out and Check in looks same, just the value gets changed from New Value and Old Value. But We can understand that from Director easily.
I checkedOut 3 files from the system but checkIn only 1 and that recorded under ChangedBy as shown below: