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When there are multiple users working on the same project and working locally (File Based Mode without ProjectWise) then there is a need to put the workspace on a shared drive which can be accessed by all the engineers. An administrator needs to make sure that all the users can get access of all the files which need to run application for that particular project. In order to do that configuration files need to be modified which point to the workspace folder.
http://communities.bentley.com/products/plant/design___engineering/w/plant_design_and_engineering__wiki/27839.how-to-point-to-shared-workspace-of-openplant-modeler
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