Looking for information on full text searches?

ProjectWise has a full text indexing feature that utilizes Microsoft technology to extract text from documents to allow ProjectWise users to search for documents based on file content.  More and more users are utilizing this feature and there is a lot of helpful information to common questions already available right here on BE communities:

Here is a technote about how to configure full text searching on msg files with Windows 2008 server:

http://communities.bentley.com/products/projectwise/w/projectwise__wiki/setup-windows-2008-r2-server-to-let-projectwise-full-text-search-msg-files-tn.aspx

 For information about moving the catalog to another drive take a look at this conversation in the forums:

http://communities.bentley.com/products/projectwise/f/147/t/21460.aspx

or this blog post:

http://communities.bentley.com/products/projectwise/b/projectwise_blog/archive/2010/12/02/is-the-projectwise-index-taking-up-all-of-your-drive-space.aspx

 Are you running anti-virus and/or backup software against your Microsoft Index catalog, read this conversation in the forum to find out how to prevent your catalog from becoming corrupted:

http://communities.bentley.com/products/projectwise/f/147/p/52302/122773.aspx#122773

For other helpful tips about full text indexing, take a look at this blog post:

http://communities.bentley.com/products/projectwise/b/projectwise_blog/archive/2010/05/27/projectwise-full-text-search.aspx

Excluding certain file types

Also, did you know you can exclude files from being processed that do not have text, this will free up time and resources on the server by not wasting time on files that will ultimately fail.  Good examples are image files, especially due to the fact they are usually large in size. 

This can be done in ProjectWise Administrator, under the properties of full text indexing, in the file type associations tab.  Exceptions can be added by application, or specific file extensions:

Indexing PDFs

Another thing to note if you are indexing pdf's, you no longer need the Adobe iFilter installed on the server if you are running ProjectWise V8i or higher, but you do need to install Adobe Reader 9.4 (the Adobe X version will not work, you can download 9.4 from here: http://get.adobe.com/reader/otherversions/)