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ProjectWise Design Integration Forum Selective Workspace Copy purge -More effective CAD Standard Management needed
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    Selective Workspace Copy purge -More effective CAD Standard Management needed

    Gary Mansager
    Offline Gary Mansager over 8 years ago

    If a file is removed from the Managed Workspace, it will still be utilized by MicroStation on client machines if it is not deleted or purged manually. This is problematic, as these "bad" files have the potential to cause standards compliance issues and can cause other issues such as project losses due to non-compliance of the CAD standard.

    We are looking for a tool that purges specific latent copies of a Managed Workspace. An automated tool to do this is preferred.

    For example, a file is removed from the Managed Workspace stored in ProjectWise. However, the current workflow of ProjectWise does not remove the latent cached copies. We need some way of effectively managing these latent copies, since we have no way of determining how many cached copies there are, and no way of knowing which machines need to purge erroneous file(s). Is there a tool or process that we can use? We are not looking for a manual workflow, but an automated fix.

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    • Dmitriy Dogadin
      0 Offline Dmitriy Dogadin Fri, Dec 11 2020 3:49 AM in reply to Molly Watts

      Have news about this issue?

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    • BenL
      0 Offline BenL Mon, Jun 20 2016 9:58 PM in reply to Molly Watts
      Hi, well I just stumbled on this issue....... This could cause huge issues to say the least. The whole point of a Managed Workspace is so a CAD admin can ensure his users have the latest, and more importantly, correct set of config files! What is the status of this please?? This needs to be resolved.
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    • Molly Watts
      0 Offline Molly Watts Mon, Jan 12 2015 8:23 AM in reply to Scott M. Turner
      Gary and Scott, this is a known issue (defect 28061) and in the meantime, I believe there are tools created by Bentley Professional Services that might help at the least report on variables used in your MicroStation session. I am not sure of the specifics and/or availability of these tools, but your account manager should be able to help out on that side of things.



      Answer Verified By: Molly Watts 

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    • Scott M. Turner
      0 Scott M. Turner Sun, Jan 11 2015 3:11 PM in reply to JackiS
      Jacki, we've had this issue using managed workspaces as well, and I am in 100% agreement with Gary here.
      ProjectWise will only update files in the managed workspace that it considers managed, i.e. that it has a copy of. Once a file is deleted from the source folder in ProjectWise it is no longer managed and therefore is ignored at the PC. This creates problems for MicroStation or Power-based applications that are loading contents of folders in addition to specific files.
      There currently is no automatic way of removing files in the local folder structure that have been deleted by the administrator in the PW structure. This in turn can create errors at the workstation if the user is unknowingly using incorrect files in the workspace.
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    • Gary Mansager
      0 Offline Gary Mansager Thu, Jan 8 2015 2:51 PM in reply to JackiS

      Let me explain the issue once more:

      We are referring to the Managed Workspace cached files that are deleted by the CAD Administrator. The issue is that if the Managed Workspace files, say a cell library or dgnlib is deleted from ProjectWise datasource, it is retained in the client machine's local cache, and used by MicroStation until it is manually purged. However, this manual purge is at issue.

      There needs to be some sort of automated procedure to clean up deleted files in MW's. If the file exists locally, it is removed immediately just as MW files are updated immediately. Similar to how SynchToy tool can be configured to work.

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