Managed Workspace Configuration - Downloads all files in folder

This means you have a variable defined pointing at that directory, most likely it's set to $(_dgndir). You have to add that to the list of variables to not copy out in administrator. See: https://docs.bentley.com/LiveContent/web/ProjectWise%20Administrator%20Help-v11/en/GUID-01B1CA67-A0E6-9349-744F-BC4E0F5AFBD4.html

one note on this: it's strictly based on the variable name, not the final value of the directory pointed at. If you do:

VAR1 = $(_dgndir)
VAR2 = $(VAR1)

you need to list BOTH VAR1 and VAR2 in the list or the whole directory will still be copied out.

im not at my work computer, I'll try and post a list of the built-in variables we have listed, but you'll need to add your own variables too.

This is our current list of variables to not copy out. They are a combination of variables from V8i microstation, Connect microstation, ORD and OBM. I once got mad about this very issue and went through all the config files that ship with the products and added anything that was an output folder or was defaulting to _DGNDIR so it should be a pretty complete set, but you'll need to add any variables your company may set that you don't want to be treated as part of the workspace and copied out.

_DGNDIR
_USTN_OUT
_USTN_PROJECT
_USTN_PROJECTDATA
_USTN_WORKSETDGNS
_USTN_WORKSETSROOT
BRIDGE_ORGANIZATION_ROOT
BRIDGE_ORGANIZATION_STANDARDS
CIVIL_ROADWAY_TEMPLATE_LIBRARY_SAVEAS
CLASHDETECTION_DEFAULT_OUTPUT_PATH
DWGRDL_DIR
MS_BACKUP
MS_CELLOUT
MS_DEF
MS_IGESOUTSET
MS_IMAGE
MS_IMAGEMNGR
MS_IMAGEMNGR_RFDIR
MS_IMAGEOUT
MS_IMGMAGW
MS_IMGOUT
MS_MARKUPPATH
MS_OUT
MS_PLTFILES
MS_PRINTDEF_PATH
MS_RASTER_DEF_DIR
MS_REF_DEFAULTATTACHDIRECTORY
MS_RFDIR
MS_ROSEDB
MS_SCR
MS_SETTINGSOUTDIR
MS_STANDARDSCHECKER_OUT
MS_TMP
MS_VBANEWPROJECTDIRECTORY
PS_DETAILPATH
PS_EXPORTPATH
RDL_DIR

Kevin van Haaren said:

so it should be a

Hi Kevin! 

First, thank you very much for helping us! 

I opened our .dgn file in debugger mode and found out that following variables included the active dgn folderpath: 

Variables that we hadn't excluded when copy-out:

• _DGNDIR
• _USTN_OUT
• MS_BACKUP
• MS_REPORT_OUTPUT

Variables that we already excluded: 

• MS_REF_DEFAULTATTACHDIRECTORY
• MS_RFDIR

Not sure if this variable is necessary to add or even should be added, but at the time of writing we are excluding it:

• _DGNFILE

In short, at the moment it works like a charm! But we will keep an extra eye on some of the exclusions whether we should keep them as excluded or not.

Further thoughts, does the settings in ProjectWise Administrator (specificly the exclusions) affect Interplot / Create Rendition? For a time no we have had really long rendition times, specifically in those scenarios when we are plotting from folder using managed workspace. 

Kind regards

Nicklas

Kevin van Haaren said:

so it should be a

Hi Kevin! 

First, thank you very much for helping us! 

I opened our .dgn file in debugger mode and found out that following variables included the active dgn folderpath: 

Variables that we hadn't excluded when copy-out:

• _DGNDIR
• _USTN_OUT
• MS_BACKUP
• MS_REPORT_OUTPUT

Variables that we already excluded: 

• MS_REF_DEFAULTATTACHDIRECTORY
• MS_RFDIR

Not sure if this variable is necessary to add or even should be added, but at the time of writing we are excluding it:

• _DGNFILE

In short, at the moment it works like a charm! But we will keep an extra eye on some of the exclusions whether we should keep them as excluded or not.

Further thoughts, does the settings in ProjectWise Administrator (specificly the exclusions) affect Interplot / Create Rendition? For a time no we have had really long rendition times, specifically in those scenarios when we are plotting from folder using managed workspace. 

Kind regards

Nicklas

_DGNFILE is ok to leave out or put in. It points to the current file, which has to be copied out anyway, so it doesn't cause extra downloads if it isn't listed.

Hi Kevin! 

We seemed to solve this issue as explained earlier in this thread. 

Now it seems like the issue has come back for us. Even though we haven't made any changes in our exclude list in PW admin. 

One change we have made is, we have upgraded to OpenX (Road/Rail) 2022 R3. Have you hade any similiar problems before? Meaning that, all of a sudden it starts copying all folder files when opening? 

We aren't using ORD 10.12 yet, but I took a quick look through the configs and nothing is jumping out at me.

One thing that can help find the variable is to create a folder with a unique name and copy a dgn file into that folder and open it. In ORD open the Configuration Variables dialog (File > Settings > Configuration > Configuration Variables). In the Value field of the variable list type the folder name and see what variables turn up.

That was my idea too. 
I've made some further comparisons between the two versions of OpenRoads now, and the only difference is this, highlighted in yellow:

Our exclusion list, with variables not excluded in yellow: 

The weird thing is that the exclusion list did work for OpenRoads 10.11 but not for OpenRoads 10.12. Having a hard time finding the logic...